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Event Risk Types

Sanctioning requirements listed by event type (high, medium, and low risk):

High Risk Event - Sanctioning Requirements

Defined as high risk if ANY of the following apply:

Note: these events are not automatically covered under our general liability policy and require additional insurance applications and fees payable to K&K Insurance in advance per each event.

Fees: (due 30 days in advance, no exceptions)
$179 for a Car Show, Rally, or Poker Run. (payable to K & K Insurance)
$15 document processing fee for all high risk events. (payable to PT Cruiser Club)
Rates quoted above are for 250 people or less attending, for events over 250 people, the following rates apply:
251-500 people $221
501-1500 people $375
Any drag strip, speedway or race track events, contact us for a special quote from our insurance carrier.

Before the event, at least 30 days:
Sanctioning is contingent upon submitting a properly completed event application, and event insurance fees mailed to the PT Cruiser Club national office at least thirty (30) days prior to the event, no exceptions. Mail two checks to the PT Cruiser Club national office; a $15 check or money order payable to "PT Cruiser Club", and a check payable to "K&K Insurance" for the proper amount. After your event application and fees are received and approved by the PT Cruiser Club national office, an email confirmation will be sent to you. In addition to this confirmation, we will mail you a packet containing K&K Waiver and Release of Liability and Indemnity Agreements, post-event reporting forms and PT Cruiser Club promotional materials. Plan to collect from each attendee enough event fees to cover the costs of insuring your event. We recommend registering your event at least two or three months early and collect registration fees in advance so you can pay the fees in advance. Failure to comply with these requirements will result in no insurance coverage.

During the event:
Collect fees to cover insurance premiums and additional expenses as needed. (unless you have already collected the fees in advance of the event day)

Waiver and Release requirement:
For any competitive event, each event participant MUST sign the K&K Waiver and Release of Liability and Indemnity Agreement. The waivers are mandatory for each participant, and is a condition of "Participant Legal Liability Coverage" of our insurance policy.

PT Cruiser Club Recognition and Membership Applications:
The PT Cruiser Club must be prominently recognized as "Hosted by" or "Sponsored by" for the event. This recognition should include, at a minimum, a display of a PT Cruiser Club signage at the event, use of the PT Cruiser Club name and logo on registration and other promotional materials produced for the event. The PT Cruiser Club will provide camera-ready logos for use in this regard. The event organizer shall also make available PT Cruiser Club membership applications at the event. The following web pages have downloadable membership applications: Refer a Friend | Join PT Cruiser Club

After the event, within 10 days:
All the signed K&K liability waivers MUST be forwarded to PT Cruiser Club at the following address: PO Box 819 - Long Beach, WA 98631

Medium Risk Event - Sanctioning Requirements

Defined as medium risk if ANY of the following apply:

Fees:
None

Before the event, at least 30 days:
Sanctioning is contingent upon submitting a properly completed event application at least thirty (30) days prior to the event. After your application has been received and approved by the PT Cruiser Club national office, an email confirmation will be sent to you. In addition to this confirmation, you will receive a packet containing post-event reporting forms and PT Cruiser Club promotional materials. Failure to comply with these requirements will result in no insurance coverage.

During the event:
Collect any fees to cover additional expenses as needed. (unless you have already collected the fees in advance of the event day.)

PT Cruiser Club Recognition and Membership Applications:
The PT Cruiser Club must be prominently recognized as "Hosted by" or "Sponsored by" for the event. This recognition should include, at a minimum, a display of a PT Cruiser Club signage at the event, use of the PT Cruiser Club name and logo on registration and other promotional materials produced for the event. The PT Cruiser Club will provide camera-ready logos for use in this regard. The event organizer shall also make available PT Cruiser Club membership applications at the event. The following web pages have downloadable membership applications: Refer a Friend | Join PT Cruiser Club

After the event:
Nothing

Low Risk Event - Sanctioning Requirements

Defined as low risk if ALL of the following apply:

Fees:
None

Before the event, at least 7 days:
Sanctioning is contingent upon submitting a properly completed event application at least seven (7) days prior to the event. After your application has been received and approved by the PT Cruiser Club national office, an email confirmation will be sent to you and the event will show up on our national event calendar at www.ptcruiserclub.org/events.

During the event:

PT Cruiser Club Recognition and Membership Applications:
The PT Cruiser Club must be prominently recognized as "Hosted by" or "Sponsored by" for the event. This recognition should include, at a minimum, a display of a PT Cruiser Club signage at the event, use of the PT Cruiser Club name and logo on registration and other promotional materials produced for the event. The PT Cruiser Club will provide camera-ready logos for use in this regard. The event organizer shall also make available PT Cruiser Club membership applications at the event. The following web pages have downloadable membership applications: Refer a Friend | Join PT Cruiser Club

After the event:
Nothing

This page contains only a summary of the actual insurance policy coverage, there may be exclusions to the covered items that are not published online. The PT Cruiser Club reserves the right to deny or cancel sanctioning and insurance status at anytime before an event for any reason.